Jazz Band Parent Meeting Notes

jazz_booster_meeting_fall_2020.pdf
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Summary of Jazz Band Booster Club meeting – Oct. 7, 2020, 7pm




  • Introduction of Booster Club Board
    • Alison Menninger, President, introduced the rest of the board
      • John Diercks, Treasurer
      • Angela Houle, Secretary
    • Alison noted that there is no VP as yet this year, and we will be looking for a President, VP, and Secretary for next year. If anyone is interested in taking on one of these this positions, please contact Alison at pvphsjazzband@gmail.com for more information.
  • Activities
    • At this time, all concerts and festivals are on hold. Information about any such events will be provided as it is known.
    • Mr. Lloyd is hopeful that the spring concert will be possible in an adjusted format:
      • Date for spring concert will be Friday, April 9, 2021
      • Mr. Lloyd’s vision is to hold the concert as a light and entertaining, more casual outdoor fundraiser in the campus amphitheater.
        • Boxed meals will be sold (whether included with or separate from concert ticket is TBD).
        • Possible raffle, silent auction or other fundraising vehicle.
    • Jazz Band musicians typically play at the following events during the school year. COVID-19 conditions will determine whether this happens this year.
      • Peninsula High Honors and Awards night, scheduled for May 25, 2021
      • Graduation, scheduled for June 6, 2021
        • All non-seniors are required to play
  • Volunteer Positions (positions may adjust as we learn more about what activities will take place this year). 
    • Hospitality at concerts
      • Refreshments, greeting, set-up/take-down
    • Programs Coordinator
      • Creating and printing programs for concerts
    • Senior Recognition Coordinator
      • Coordinate gifts and thank-you’s to seniors at spring concert
      • Ideally this job would be done by the parent of a senior
    • Chaperones for festivals and other off-campus events.
      • These positions will only be necessary if any such events happen. TBD.
PLEASE CONTACT ALISON AT PVPHSJAZZBAND@GMAIL.COM IF YOU ARE INTERESTED IN VOLUNTEERING.


  • Funding
    • Jazz Band Booster Club – PLEASE JOIN IF YOU CAN
      • Dues are $150 this year (down from $275 last year because we don’t have to pay for events at this point). If events do take place later in the year, additional contributions may be requested.
      • 18 families have joined the Booster Club and paid dues so far this year.
      • Aside from events, dues pay for these other vital needs that keep the Jazz Band going:
        • Sheet music
        • Instrument purchase, repair, and maintenance, including piano tuning
        • Insurance and tax preparation (the Booster Club is a 501(c)3)
        • Emerging needs, e.g., storage sheds were funded in a recent year
        • Educational enhancements, e.g., in previous years the Booster Club has funded clinics with professional musicians 
      • Benefits of membership
        • Ticket to the end-of-year banquet is free for all seniors whose families are members
        • Reduced rate for the Las Vegas trip (which will not be happening this year, but typically this is part of the benefit; dues are higher in that case as well)
    • Participation Donation (this is the same as a participation donation for a sport)    
      • This money pays for buses to events and event fees.
      • Paid through the Student Store. 
      • Because there are no off-campus events scheduled at this time, no participation donation is being requested. Should off-campus events take place, this donation may be reinstated.
    • Retail Participation
        • Choose ‘PVPHS Jazz Band Booster Club’ as your organization. Every time you shop, you’ll earn rewards for the Booster Club.
      • Amazon Smile program
        • When you want to shop with Amazon, go through the Smile site: https://smile.amazon.com/gp/chpf/homepage?orig=%2F
        • Choose ‘PVPHS Music Booster Club.’ You’ll earn money for the Booster Club every time you shop. Rewards will only be earned for purchases made through the Smile site linked above.
  • Concert Attire – REQUIRED
        We are very hopeful that we will be able to have at least one concert this year.
    • Intermediate – white long-sleeved collared shirt, black pants/shoes, gold tie 
    • Advanced – black long-sleeved collared shirt, black pants/shoes, gold tie
    • Gold ties: purchase from Alison - $25 
      • Alison wants to get a count of who needs a tie and how many ties are needed. Please let her know by October 30 if you need to purchase a tie.
      • It is the same tie used in previous years, so if yours is still viable, no need to purchase another.
  • Update on COVID-19 Return to Activity Status
    • Angela Tang, President of the Umbrella Music Booster Club, gave the following update.
      • The county has not given any date by which they expect to approve a return to in-person playing of music.
      • With Angela Tang’s help (she is a medical doctor), Mr. Lloyd and Mr. Doctor (orchestra and choir director) are working on a petition to show that they have a plan for in-person playing that is safe and workable.
        • The goal is to show that they can create a level of risk that is equal to what would exist in an academic class.
        • They ideally want to be able to implement this plan before the hybrid model begins in-person classes
          • In-person classes without clearance to play will be a step backward from online classes because students can play during online classes.
        • If such a plan were approved and implemented, perfect compliance by students and parents would be vital to ensure it can continue.